Join Our Growing Team at Innovative Staff Solutions!
Are you a skilled professional looking for an exciting new opportunity? Innovative Staff Solutions is expanding, and we are seeking a highly organized and proactive individual to add to our team as the Office Assistant in Mattoon, IL. This seasonal part-time or full-time role is crucial in providing administrative, facilities, and operational support across the organization. This role ensures day-to-day office functions operate smoothly by coordinating events, managing records, supporting facilities management, and assisting with company vehicle and account oversight.
About Innovative Staff Solutions
Innovative Staff Solutions is a family-owned, full-service staffing company with over 30 years of experience. We pride ourselves on delivering 5-star customer service and operate more than 20 locations across Illinois, Indiana, Kentucky, Wisconsin, and Missouri.
Our mission is to build successful partnerships with each of our clients – getting to know their businesses inside and out so that we may effectively fulfill their staffing needs. Through these mutually beneficial relationships, we are then able to open the doors of opportunity for our candidates.
We are deeply committed to giving back to the communities we serve through charitable donations and volunteer efforts. ISS employees are encouraged to participate in team outreach projects and are recognized for their individual contributions. Visit our About Us page on our website to learn more!
Why Join Us?
- Collaborative Environment: Work with a supportive team that values your input and encourages professional growth.
- Community Impact: Engage in meaningful community service projects and make a difference.
- Recognition: Be acknowledged for your hard work and dedication.
- Training: Structured training program.
- Compensation: Competitive hourly rate of $18-22/hour
Ideal Candidate
We are looking for individuals with impeccable customer service and communication skills, a positive attitude, and a passion for working in a progressive, people-centric environment.
Key Responsibilities
- Administrative & People Support: Manage new hire and exit processes, including system access, directories, and key retrieval. Coordinate client and internal retention activities
- Facilities & Office Management: Manage office inspection forms quarterly. Respond to field maintenance requests. Manage elevator inspections and safety audits. Maintain facility work schedule weekly. Maintain consistent communication with vendors and internal teams.
- Financial & Utility Management: Manage utility billing and tracking spreadsheets. Monitor rental payments and lease renewals. Maintain monthly billing communications.
- Vehicle & Account Management: Oversee company car mileage, reports, inspections, and detailing
Requirements
- Proficiency in Microsoft Office products.
- Detail-oriented and organized.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Excellent communication skills both written and verbal.
- High school diploma or equivalent
- Dependable and flexible, with the ability to work M-F, 8:00am – 5:00pm, with overtime as needed to meet deadlines.
EEO Statement:
Innovative Staff Solutions is an Equal Opportunity Employer. All employment decisions are based on qualifications, merit, and need.